360 Community Management offers on- or off-site management for your community. 360 Community Management believes that no development is too small or large for our teams. Communities as small as 10 to as large as in the hundreds are managed with the same professional integrity. Take a look at some of the Phoenix-area condo association management services we can provide below.

Administration

  • Keeps accurate Homeowner Database
  • Provides 24/7 emergency service via our emergency phone number
  • Gathers and assesses bids from third-party vendors
  • Keeps accurate Renters Database for the community
  • Handles swift mailing of statements, CC&R violations, newsletters, ballots, meeting reminders, or other important documents at your condominium association’s request
  • Ensures your condominium managers attend and/or coordinate all meetings, including annual meetings
  • Ensures that the board members are educated on the latest HOA legislature
  • Keeps a detailed record of all association records, filings, and other important documents

Accounting

  • Collects assessments, income, fees, and other matters due to the community
  • Handles all tax and state corporation commission filings, including maintaining, coordinating, and preparing them
  • Compiles year-end reports
  • Oversees all association accounts, including checking and reserve accounts
  • Handles payment of all bills, including vendor invoices, insurance, utilities, and other
  • Ensures maintenance of condo association payment outlets, including banking websites, lockboxes, and Paylease
  • Compiles financial reports monthly with all associated vendor invoices if applicable
  • When policies allow, oversees late charges, CC&R fines, and more
  • Answers questions and concerns from board members or association members concerning accounting matters

Collections

  • Provides an in-house, full-service collections team
  • Provides in-house small claims and garnishments as a cost-effective way to manage past-due assessments
  • Offers custom payment plans for condo association members as needed
  • Provides detailed collection reports

Resale and Disclosure

  • Supplies potential condominium buyers and new association members with all community information needed per the Arizona Revised Statutes
  • Ensures a smooth transaction by working directly with all parties involved in the buying or selling of a condominium in the community
  • Administers all important documents regarding the condo association to new members, including forms, welcome packets, CC&Rs, and more as required by the HOA
  • Provides disclosure packets to new and potential members including, but not limited to, CC&Rs, financial statements and documents, and current condo association policies.

Community Website/Electronic Files

  • Ensures association members and board members can access their account, pay fees, access forms, and view important documents via the community website
  • Stores all HOA files electronically for quick and easy access
  • Keeps website updated with the latest community events and meetings
  • Allows members to respond to CC&R violations, request forms, and documents via the website
  • Allows board members to access important information regarding financials, meeting minutes, and other requested documents
  • Keeps a record of all correspondence between the board, members, and condo association management team.

Maintenance Services

  • Offers in-house landscaping services as needed
  • Offers in-house maintenance and pool services as needed
  • Provides supervision by your property manager of any outside vendors to ensure they meet all requirements and guidelines set forth by the condo association
  • Collects bids from vendors to ensure the community is receiving the most competitive rates while still meeting quality standards and community needs
  • Enforces CC&R violation among members of the association
  • Handles insurance claims, architectural requests, and more
  • Enforces self-help to neglected properties or condo owners that are not on site

Want to learn more about what 360 Community Management can do for your condo association? Get in touch today to get started!